Committee members and their roles
This sets out the points that cover all of the clubs electable committee roles.
If you want to do one of these roles please let a committee member know.
Zoe Rocholl
Club Chair
- To provide effective leadership to the club
- Act as principal officer within the club, and make decisions whenever the need arises, in consultation with other officers when appropriate
- Represent the club at external meetings when required
- To be involved, where appropriate, in the co-ordination of club activities
- To chair and control meetings of the club committee
- Manage and oversee the work of officers and other club personnel
- Present the club's annual report, in association with the club secretary
- Present the club's annual accounts, in association with the club treasurer
- Determine the content and agenda for club meetings, in association with club secretary
- Ensure that club complies with its statutory duties including the submission of all statutorily required documents and files
- Advise the treasurer on the use and investment of club funds
- Advise all Club Members of any proposed changes to the Constitution
Mark Walton
Club Vice Chairman
- To provide effective leadership to the club
- To deputise for the club Chairman as and when necessary, make decisions, in consultation with other officers when appropriate
- Represent the club at external meetings when required
- To be involved, where appropriate, in the co-ordination of club activities
- Manage and oversee the work of officers and other club personnel
- Advise the treasurer on the use and investment of club funds
- To initiate, foster and encourage the development of the club and its members
Susan Baker
Club Secretary
- To organise committee meetings and AGMs alongside the Chair, preparing agendas, taking minutes, and distributing and communicating these as appropriate
- To maintain records and information in relation to queries, administration and communications including competition events, affiliations, subscriptions, memberships, bookings, training of volunteers and mailings
- To assist with the day to day running of the club including correspondence (both internally and externally) as required
- To liaise with other club committee members to ensure all appropriate administration is in place
- To have a knowledge and understanding of roles and responsibilities of other club committee members
Mandy Dale
Membership Secretary
- To liaise with and encourage people interested in joining the Club.
- To collect and acknowledge receipt of all membership subscriptions and provide a 'Welcome Pack' for new members
- To maintain a database for all members, committee members and other key club personnel
- To monitor access to and maintain the club's Facebook group and email contact Googlegroup
- To ensure records are kept of club affiliations. All membership records must comply with any legal requirements.
- To liaise with the club Treasurer and Secretary as appropriate
- To provide a report for each committee meeting regarding any changes to membership of the Club
- Prepare an end of year report for consideration at the club AGM
Clair Hunt
Treasurer
- To be responsible for all club finances and ensuring adequate accounts and records exist to comply with all legal duties and current accepted accounting rules and practices;
- To ensure that all funds are used appropriately taking into account the aims of the club
- To issue receipts and keep records of all monetary transactions
- To plan the annual budget in agreement with the club committee, and monitor club finances throughout the year
- To maintain up to date records of all transactions and records of income and expenditure
- To prepare a financial report for each committee meeting
- Prepare an end of year account report for consideration at the club AGM.
Debbie Ware
Open Water Swim Officer
- To organise and co-ordinate the Club's open water swimming sessions at Ardingly Reservoir, including a rota for safety personnel (spotters and kayakers)
- To liaise with the manager of Ardingly Activity Centre to co-ordinate procedures and practise and foster good relations between the Club and Centre.
- Negotiate facilities and costs with the AAC manager
- Develop and maintain updated Risk Assessments and Safety procedures
- Develop and maintain systems for record keeping and financial arrangements relevant to OWS
- To provide a report for each committee meeting
- Prepare an end of year report for consideration at the club AGM
Steve McMenamin
Head Coach
- To arrange an annual structure for coaching delivery, phased to an agreed race season
- To co-ordinate the club coaching team and hold coaches meetings at regular intervals
- Provide a structure within which individual coaches can plan & deliver appropriate sessions with agreed coaching points
- Ensure coaches are working to an acceptable level of quality and with a common approach
- Identify potential coaches for BTF training and make recommendations to the committee
- Liaise with Treasurer and committee in respect of any costs associated with new coach training, additional training and coaching equipment
- To provide a report for each committee meeting
- Prepare an end of year report for consideration at the club AGM
Jo Fleming
Race Director
- Organise the annual Mid Sussex Triathlon sprint distance race that is open to the public
- Responsible for organising a race event that is compliant with BTF and all legal requirements
- Appoint sub-committees and deputy officers as necessary to assist in organising these events (i.e. sponsorship team and publicity)
- Responsible for co-ordinating volunteer marshalls
- Responsible for co- ordinating the race on the day
- To provide a report for each committee meeting
- Prepare an end of year report for consideration at the club AGM
Clarissa Walton
Welfare Officer
- To initiate, foster and encourage the development of the club and its members
- To be a point of contact for club members to raise any issues or concerns in confidence, including safeguarding concerns
- Facilitate the process of DBS checks when required
- Receive, record and forward to the Lead Officer of your Home Nation any concerns that are expressed to you.
- Ensure that the club has a safeguarding policy and that this is followed and accessible to all.
- Be familiar with national safeguarding and child protection policies
- To provide a report for each committee meeting
- Prepare an end of year report for consideration at the club AGM
Kieren Millar
Webmaster
- To be responsible for the programming and maintenance of the club website
- To manage all subscriptions, registrations, annual renewals and software payments as agreed with the treasurer and committee
- Ensure that updates on content to the website requested by any officers and agreed by the committee are posted no later than 7 days after they have been received by the Webmaster
John Mactear
Bar Officer
Joanna Millington
Marketing
