Committee

Committee members and their roles

This is to set out the points that cover all the electable committee roles. If you want to do one of these roles please let a committee member know.

Committee Meeting minutes

2012

2011

2010

CLUB PRESIDENT - Mark Jordan

To provide effective leadership to the club
Act as principal officer within the club, and make decisions whenever the need arises, in consultation with other officers when appropriate
Represent the club at external meetings when required
To be involved, where appropriate, in the co-ordination of club activities
To chair and control meetings of the club committee
Manage and oversee the work of officers and other club personnel
Present the club's annual report, in association with the club secretary
Present the club's annual accounts, in association with the club treasurer
Determine the content and agenda for club meetings, in association with club secretary
Ensure that club complies with its statutory duties including the submission of all statutorily required documents and files
Advise the treasurer on the use and investment of club funds

CLUB VICE PRESIDENT - Steve Alden

FIRST LADY - Claire Cresswell

To ensure that the interests of female members are adequately and appropriately represented and considered in all aspects of club activity
Encourage participation of females within the club and its activities
Represent the club at external meetings when required

CLUB SECRETARY - Callum Murray

To act as a main point of contact for and within the club, maintain records and information in relation to queries, all administration and communications including competition events, affiliations, subscriptions, memberships, bookings, training of volunteers and mailings
To deal with the day to day running of the club including all correspondence (both internally and externally)
To process and deliver appropriate correspondence and information to and from regional, national and other triathlon and related bodies
To organise committee meetings and AGMs alongside the President, preparing agendas, taking minutes, and distributing and communicating these as appropriate
To liaise with other club committee members to ensure all appropriate administration is in place
To represent the club at meetings where appropriate
To have a knowledge and understanding of roles and responsibilities of other club committee members
To maintain, in conjunction with the Membership Secretary, accurate and relevant contact details of all members, committee members and other key club personnel

TREASURER - Rachel Baker

To be responsible for all club finances and ensuring adequate accounts and records exist to comply with all legal duties
To ensure that all funds are used appropriately taking into account the aims of the club
To issue receipts and keep records of all monetary transactions
To plan the annual budget in agreement with the club committee, and monitor club finances throughout the year
To maintain up to date records of all transactions and records of income and expenditure
To prepare a financial report for each committee meeting
Prepare an end of year account report for consideration at the club AGM.

MEMBERSHIP SECRETARY - Sharon Chladek

To collect and acknowledge against appropriate receipt all membership subscriptions
To prepare and provide a 'Welcome Pack' for all new members
To ensure that appropriate records are kept of all members and club affiliations. All membership records must comply with any legal requirements.
To liaise with the club Treasurer and Secretary as appropriate
To provide a report for each committee meeting
Prepare an end of year report for consideration at the club AGM

WEBMASTER - Steve McMenamin

SOCIAL SECRETARY - Jules Stuart-Colwill & Ian Ogborn

To initiate and coordinate the club's social events calendar
To communicate social events to the club members and encourage participation
To organise, as far as is possible, a varied and active series of social events including the clubs sprint race after party.

RACE DIRECTOR - Steve McMenamin

AGM Meeting Minutes

2009 AGM